Click here to download the Incubator to Employment Guidelines and Registration Form
1.0 ITE PROGRAM OVERVIEW
The objective of the Incubator to Employment program is to provide students with the skills and knowledge needed to make a successful transition into the workplace. Add more….since it’s a new program we should give more info about ITE
A 6 week work placement follows a pre-employability portion.
2.0 PROGRAM COORDINATOR
All inquiries concerning this program should be addressed to the attention of:
Career Program Coordinator
Tel: 450-638-4280 or via e-mail at firstname.lastname@example.org
3.0 ELIGIBILITY CRITERIA FOR EMPLOYERS
Businesses must have a Canada Revenue Business number
Must have someone to supervise the prospective students for the duration of the 6 month work placement (June 22 – Dec 18th 2015)
Must be prepared to conduct job interviews with potential candidates
4.0 EMPLOYER APPLICATIONS – How to Apply
(1) Complete the online Employer Application Form or the application form that complements this package. In addition to this form, you must provide the following information for each position:
(2) Job Posting
• The title of the position
• The supervisor(s)
• The tasks and responsibilities of the position (WORKPLAN)
• The person they should address their application to
• Your business / organization’s contact information
Electronic version of the job posting(s) and work plan(s) are recommended.
(3) Work Plan
The work plan should include a schedule of tasks, duties, trainings to be carried out by the student throughout their employment – this can be explained in a weekly or bi-weekly format. A detailed job description is also encouraged.
* An outlined sample of these documents is included at the end of this document.
All applications packages must be received using one of the following methods:
Completed online application form with electronic attachments
Dropped off at the Tewatohnhi’saktha office on the 3rd floor of the Business Services Complex,
Faxed to 450- 638-3276
Scanned to email@example.com
All applications to the attention of the ITE Coordinator or by:
Friday, May 29th 2015 before 4:00 p.m.
Employers will be notified via mail or e-mail if their position(s) were approved during the first week of June 2015.
All Human Resource (HR) issues and concerns such as hiring, payroll, scheduling, recording hours and attendance, etc., are the responsibility of the employer. The HR policies and procedures that are normal to your business/organization and applied to your regular employees should be applied to student(s).
Once approval is received, all employers will be able to post and interview for their position(s). It will be up to employers to decide when the deadline to apply for their positions will be.
5.0 CONTRACTS / CONTRIBUTION AGREEMENTS
Once the contracts between the employer, student and Tewatohnhi’saktha Workforce Development have been signed for the positions that have been approved, the following payment schedule will apply:
• An initial advance payment of 50% of your funding allocation will be the first wek of the work placement (June 25th 2015).
• 25% at the midway point of the work placement (Sept 18th 2015)
• A final payment for the remaining balance of 25% will be distributed when ¾ of the work placement has been completed (November 6th 2015)
• Please note that all timesheets are due the first week of the new month for the previous months work. All payments will be put on hold until we have received updated timesheets for each week of employment.
• Final timesheets are due the last day of programming (Dec 18th 2015)
If a student must resign before fulfilling their contract, please forward a copy of their letter of resignation to the ITE Coordinator.
Employers will be responsible to return any unused portions of funds committed for any and all projects to Tewatohnhi’saktha Workforce Development.
6.0 TIMESHEETS & ACCOUNTABILITY
Timesheets are meant to ensure that there is a high degree of accountability for all funds administered. Students and employers are required to complete timesheets for all projects approved through the program. A detailed explanation of how to accurately complete and submit these timesheets will be given at the contract signing and explanation. Failure to comply will result in an ineligibility status for student(s) and employer(s) to participate in future programs. Inaccurate and incomplete* timesheets create a challenge for program administrators when reporting on “accountable” administration of funds to our funding partners. This could impact future programming.
If employers have their own formalized timesheets and these timesheets suit the needs of the program, the employer may be permitted to use their own. Please verify use of your own timesheets with the coordinator of the program.
*We ask to make sure that all timesheets are SIGNED and DATED before submitting to avoid any incomplete timesheets.
7.0 SITE VISITS
As an employer participating in this program, you must agree to informal site visits (scheduled and possibly unscheduled) by a representative of the ITE. 4-6 site visits will be performed and take approximately half an hour. Each will take place during the program approximately one every month and last one during the final week of employment.
The objective of these visits is to monitor the progress of the projects, review and respond to any challenges as well as ensure both employer and employee are satisfied with their experiences thus far. Also to administer the interim and final evaluations that provide valuable information to further enhance the program.
8.0 FINAL EVALUATION
The Final Evaluation is administered at the final site visit. Both Employers and students must submit a completed questionnaire describing their employment, learning experience, and to share their thoughts about the program.
9.0 WAGE RATES
10.55 per hour (minimum wage up to a maximum of 40 hours per week (422.00 per week)
Students have the option of negotiating a higher salary than what the program provides with prospective employers. Employers will have the option to offer more (wage rate) than what the program provides. All top ups are at the expense of the employer.